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docs/infrastructure/USER_ACCESS_GUIDE.md
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docs/infrastructure/USER_ACCESS_GUIDE.md
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# User Access Guide
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## Overview
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This guide covers user management for the homelab, including Homarr dashboard access and Authentik SSO.
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## Authentik SSO
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### Users
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| Username | Name | Email | Groups |
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|----------|------|-------|--------|
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| akadmin | authentik Default Admin | admin@example.com | authentik Admins |
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| aquabroom | Crista | partner@example.com | Viewers |
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| openhands | openhands | your-email@example.com | - |
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### Groups
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| Group | Purpose | Members |
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|-------|---------|---------|
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| **authentik Admins** | Full admin access | akadmin |
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| **Viewers** | Read-only access | aquabroom (Crista) |
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### Sites Protected by Authentik Forward Auth
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These sites share the same SSO cookie (`vish.gg` domain). Once logged in, users can access ALL of them:
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| Site | Service | Notes |
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|------|---------|-------|
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| dash.vish.gg | Homarr Dashboard | Main homelab dashboard |
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| actual.vish.gg | Actual Budget | Budgeting app |
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| docs.vish.gg | Documentation | Docs server |
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| npm.vish.gg | Nginx Proxy Manager | ⚠️ Admin access |
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| paperless.vish.gg | Paperless-NGX | Document management |
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### Sites with OAuth SSO
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These apps have their own user management after Authentik login:
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| Site | Service | User Management |
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|------|---------|-----------------|
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| git.vish.gg | Gitea | Gitea user permissions |
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| gf.vish.gg | Grafana | Grafana org/role permissions |
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| sf.vish.gg | Seafile | Seafile user permissions |
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| mm.crista.love | Mattermost | Mattermost team permissions |
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## Homarr Dashboard
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### Access URL
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- **External**: https://dash.vish.gg
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- **Internal**: http://atlantis.vish.local:7575
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### User Management
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Homarr has its own user system in addition to Authentik:
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1. Go to **https://dash.vish.gg**
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2. Login via Authentik
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3. Click **Manage** → **Users**
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4. Create/manage users and permissions
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### Permissions
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| Permission | Can Do |
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|------------|--------|
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| **Admin** | Edit boards, manage users, full access |
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| **User** | View boards, use apps |
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| **View Only** | View boards only |
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## Creating a New User
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### Step 1: Create Authentik Account
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1. Go to https://sso.vish.gg/if/admin/
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2. **Directory** → **Users** → **Create**
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3. Fill in username, email, name
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4. Set password or send invite
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### Step 2: Add to Group
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1. **Directory** → **Groups** → **Viewers**
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2. **Users** tab → **Add existing user**
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3. Select the user → **Add**
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### Step 3: Create Homarr Account (Optional)
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1. Go to https://dash.vish.gg
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2. **Manage** → **Users** → **Create User**
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3. Set permissions (uncheck Admin for read-only)
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## Restricting Access
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### Option 1: Remove Forward Auth from Sensitive Sites
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Edit NPM proxy host and remove the Authentik advanced config for sites you want to restrict.
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### Option 2: Add Authentik Policy Bindings
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1. Go to Authentik Admin → **Applications**
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2. Select the application
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3. **Policy / Group / User Bindings** tab
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4. Add a policy to restrict by group
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### Option 3: App-Level Permissions
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Configure permissions within each app (Grafana roles, Gitea teams, etc.)
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## Access Policy
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**Philosophy**: Trusted users (like partners) get full access to view everything, but only admins get superuser/admin privileges.
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### Current Setup
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| User | Authentik Superuser | Access Level |
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|------|---------------------|--------------|
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| akadmin | ✅ Yes | Full admin everywhere |
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| aquabroom (Crista) | ❌ No | View all sites, no admin powers |
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### What This Means
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Crista can:
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- ✅ Access all `*.vish.gg` sites after SSO login
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- ✅ View Homarr dashboard
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- ✅ Use Actual Budget, Paperless, etc.
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- ✅ View NPM settings
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- ❌ Cannot access Authentik admin panel
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- ❌ Cannot modify Authentik users/groups
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- ❌ App-specific admin depends on each app's settings
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### App-Specific Permissions
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Some apps have their own user management after Authentik login:
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- **Homarr**: Set user as non-admin when creating account
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- **Grafana**: Assign Viewer role (not Admin/Editor)
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- **Gitea**: Add to teams with read permissions
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- **Paperless**: Create user without admin flag
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## Quick Reference
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### Authentik Admin
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- URL: https://sso.vish.gg/if/admin/
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- Login: Your admin account
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### Homarr Admin
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- URL: https://dash.vish.gg/manage
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- Login: Via Authentik SSO
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### API Tokens
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- Authentik: Directory → Tokens & App passwords
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- Homarr: Manage → Settings → API
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